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Identification Card State from which the Identification Card was issued (Ex: State of Florida, State of Massachusetts, State of Hawaii, etc.) You can find instructions for creating a digital image in the Client area of our web site. Retain and coach your workforce with career planning. Who is in charge of re-verification procedures for employees with Employment Authorization documents? Enroll in E-Verify via our agency and avoid the signup delays, tutorials and 31-question mastery test. Lets create value across your portfolio. Document Number - Enter the List B document or receipt document number. issuing authority for driver's license i9 - ricepharmacy.com This policy is intended to account for the fact that many people are unable to renew their driver's licenses or state ID cards at this time due to stay-at-home orders. Last Updated: December 20, 2022 | Read Time: 20 min. Contact us today so we can learn more about your business. Both the size of fines and the number of inspections have risen fast in previous years. Stay up to date with the latest HR trends. See how to turn frontline workers into leaders and face industry labor challenges. Organize your team, manage schedules, and communicate info in real-time. Who is the issuing authority of a DRIVER'S LICENSE? 1. Re-verification is not required for permanent residence cards, green cards, passports or drivers licenses. You may ask if the employee has other documentation that would satisfy Form I-9. We help you stay updated on the latest payroll and tax regulations. Employment authorization card document number for i9 Driver's License issued by a Canadian Government Authority Province or Territory from which the driver's license was issued (Ex: Ontario, Alberta, etc.) If you entered List A document(s), you must not enter document information in List B or List C columns. This is the date that DHS uses to determine whether or not the form was timely submitted. Federal law doesnt require companies to keep copies of supporting documentation, though several state laws list specific documents which should be copied and kept. 12.2 List B Documents That Establish Identity | USCIS The validity period begins on the employees first full day of employment and, in the case of reverification, it begins from the date reverification is required (in other words, when a document requiring reverification expires or the date employment authorization expires). Employers who wish to implement an electronic Form I-9 with an electronic signature function may re-create a Form I-9 that includes such a function, as long as the resulting form is legible; there is no change to the name, content, or sequence of the data elements and instructions; no additional data elements or language are inserted; and the standards specified under 8 CFR 274a.2(e) through (i), as applicable, are met. Expired Identification Document:You are not permitted to accept (and we cannot use for verification) an expired identification document. You dont need to put every document under a blacklight. This article lists the most common issues and problems related to the completion and submission of the I-9 form. If you use E-Verify, you should also attach the Work Authorization document. Although we are very experienced in this area of E-Verify law and processes, the information herein is not legal advice, neither expressed nor implied. The employee's first day of employment (mm/dd/yyyy): (See instructions for exemptions) Signature of Employer or Authorized Representative . Making copies and keeping them can help your case in the event of an ICE inspection. Drive engagement and increase retention with talent development and continuous learning. If you are a AAA member, you may visit a AAA office to renew your driver's . Get insights into your workforce to make critical business decisions. Enter N/A if there is not document number. To meet the reverification requirements, the employee may present any document of his or her choice from List A or List C. If the document that the employee chooses to present consists of a combination of documents (e.g., foreign passport with Form I-94 indicating the employee's nonimmigrant classification that is work authorized incident to status for a specific employer), then all documents must be recorded in Section 3. This tends to come up only with New York driver's licenses, so I am going answer assuming you are in New York. Specific I-9 documents can be issued to certain person categories. Initially a short-term measure, this change has since been extended through the end of July 2023. An employer may not correct errors or omissions in Section 1. Leave Section 3 blank. Maximize training and development with personalized content. An employer that made multiple errors in Section 2 or 3 of the form may redo the section(s) containing the errors on a new Form I-9, and attach it to the previously completed form. List B Documents Issuing Authority Driver's License Learner's Permit . Ensure the note is signed and dated. All communication from Paycor should be confirmed by your companys legal, tax, benefit, accounting or investment advisor before making any decisions. For guidelines on which documents on Form I-9, Employment Eligibility Verification, are issued to which categories of individuals, see the chart below. Does your company retain supporting documentation? What is my responsibility concerning the authenticity of document(s) presented to me? How should I correct errors or omissions found on my employees Form I-9? If you are using the computer, select the issuing authority form the drop-down menu. Document Number Enter the List C document or receipt document number. Are election judges and poll workers exempt from completing Forms I-9 in accordance with U.S. Department of Justice memo dated Feb 18, 1988 signed by John R. Schroeder? a Social Security number is in List B or a driver's license in List C) draw an arrow to the correct list and . The preparer or translator should: Make the correction or note the omitted information or help the employee make the correction or note the omitted information. The visa number, also called a visa foil number, is a red number printed on the bottom right side of the document. Do not shred previously retained copies of documents. If we experience continued problems reading your faxes, well let you know. At USCIS, the Employment Authorization Document is known as Form I-766. If a Form I-9 was never completed or is missing, the current version of the Form I-9 should be completed as soon as possible. You have assure that the identification document(s) appear to be genuine and related to the employee presenting the document(s) and you did not accept any document(s) that do not reasonably appear on their face to be genuine or to relate to the employee presenting them. If an Illinois Drivers License is presented, it should be listed as Document Title: "Drivers License", Issuing authority: "Illinois Department of Motor. Payroll - Form I-9 Section 2 Instructions | Human Resources Errors or information missing from the I-9 form can delay the successful completion of a verification. If you are using a computer, then use the drop-down menu to make a selection. Manage all employee tasks and documents in one place. A U.S. visa number, circled below, usually contains eight numeric characters. The issuing authority is the specific entity that issued the document or receipt. See more about I-9 compliance here. If the same employee begins work on Monday but does not provide the receipt to complete Section 2 until Thursday, the employer should still count Tuesday as Day 1 and count 90 days to determine the validity period of the receipt. How often you should complete an audit depends mostly on your company size. An H-1B employee who is verifying continued H-1B employment authorization may choose to present his or her Form I-94 as List C #7 document. The penalties for I-9 violations have recently increased. No. $66.25 to purchase class "A" license. If youve identified over-documentation, cross out unnecessary information and add initials and the date in a different color ink. Learn a lot in a little bit of time with our HR explainers. Engage new hires with onboarding and control costs with timekeeping. If an employer discovers an error or omission in Section 1 of an employees Form I-9, the employer should ask the employee to correct the error. You may not withhold pay for work completed or a W-2 form from any employee for any reason associated with Form I-9. The examples below are of properly completed I-9s in an effort to maintain I-9 compliance. Enter the expiration date in Section 2 of Form I-9 and write "COVID-19 EXT" in the Additional Information field. School ID card with a photograph 6. Part A: Fill in the employee's name if it includes a name change that is different from Section 1 of the form (i.e., marriage and divorce with a name change). Hire and retain staff with earned wage access. Since 2007. Indiana residents who have not already made application for a Real ID should do so during their next renewal. Penalties for incorrect or missing I-9 forms can be imposed by ICE, the U.S. Immigration and Customs Enforcement agency. Yes No Date of Hire:In the Certification paragraph just above your signature, you must enter the date that the employee begins work for pay. Employers are not required to record information from the student's Form I-20 in Section 2. A refugee may choose to present any applicable documents from the Lists of Acceptable Documents. Paycors leadership brings together some of the best minds in the business. Be a Hero. For instance, you may have forgotten to write down the expiration date of a drivers licensekeeping a copy of the license means this is only a technical, rather than substantive error, and youd avoid a penalty. Employers may not specify what documents an employee must submit. For a driver's license or state identification card (List B), you must include the state of issue and the expiration date. The new card is a credit card type document. Reduce risk, save time, and simplify compliance management. Enter N/A if there is not document number. If you think this might mean you, dont panic. Who is the issuing authority for Florida drivers license? Employers may choose to scan and upload the original, signed forms to retain them electronically. If Section 1 of Form I-9 is completed before the expiration date of the form, but Section 2 is not completed until after the form has expired, can the employer continue to use the original Form I-9 or must the employer complete Section 2 on the new version of Form I-9? Reverification is triggered by the document with the earlier end date. You may accept a driver's license if it contain a photograph or, if it does not contain a photograph, it includes identifying information such as name, date of birth, gender, height, eye color, and address. It's a good idea to attach documentation of the extension, such as a printout of a webpage from the state . Verify I-9 LLC. If the List B and List C document are acceptable, then do not ask for a List A document. Intuitive software to help pay employees accurately and on time. A citizen of the United States. If you complete Section 2 using a computer, a selection in List A column will auto-fill all the fields in the List B and List C columns with N/A. If you are using a computer, you can click on the drop-down menus to select List C document and when you click on the same drop-down menu, the embedded USCIS instructions will display. Please contact your campus HR office for assistance in completing the form. Beginning May 7, 2025, a Real ID-compliant driver's license, permit, or identification card will be required to board commercial airplanes or enter certain federal facilities. However, an employee must enter his or her Social Security number if the employer participates in E-Verify. In California and Oregon, employers are required to post notices for employees if there is an inspection. Are you keeping up with I-9 compliance requirements? If employment authorization is granted in these cases, USCIS issues an Employment Authorization Document (EAD) as evidence of employment authorization. The employer should attach a note to the employees Form I-9 explaining the discrepancy. State from which t he Driver's License was issued (Ex: State of Florida, State of California, State of . The form auto-populated the List A column fields with N/A. They are the issuing authority and responsible for issuing a license. Answer (1 of 31): Issuing Authority is nothing but RPO(REGIONAL PASSPORT OFFICE) as, i am a resident of west bengal & my RPO is Kolkata, Azhar is a resident of telengana & his Issuing authority/RPO is HYDRABAD. If an employee presents a U.S. passport card, Permanent Resident Card (Form I-551), or the Employment Authorization Document (Form I-766), you must copy the front and back of these cards. An action plan to help you achieve HR excellence based on Paycors proprietary data and research.